Design accessible slides
Use strong text/background contrast, readable font sizes, clear headings, and uncluttered layouts. Do not rely on red versus green alone to convey status. Label charts directly and provide meaningful alternative text when distributing digital materials.
Replace “the red line shows the problem” with “the error rate rises sharply after deployment.”
Explain visual information aloud
Describe the conclusion of charts, diagrams, and demonstrations rather than saying “as you can see.” When presenting code, explain the goal and result, not just the keystrokes. Expand acronyms at first mention.
For a complex diagram, describe the main components and how information flows between them.
Make spoken content easier to follow
Speak into the microphone at a measured pace. Pause after important points. Repeat audience questions before answering. Avoid talking while facing the projected screen. If using video, prefer captions and avoid relying on audio alone.
Provide a brief verbal recap before moving to the next topic.
Plan inclusive participation
Offer more than one way to participate when possible: spoken questions, written questions, or short reflection time. Avoid assuming every attendee has a laptop, reliable connectivity, or advanced technical background.
For workshops, explain required software and prerequisites in advance.
Prepare shareable materials
Use descriptive links rather than “click here,” meaningful document headings, accessible PDF exports, and text equivalents for essential visual information. Remove private information from handouts.
Check the reading order of exported PDFs and the contrast of diagrams.
Ask rather than assume
Accessibility needs vary. Invite participants to communicate requirements through the event organizers and follow the team’s confirmed arrangements. Do not promise captioning, interpretation, or assistive services until they are arranged.
The objective is thoughtful preparation and clear communication, not guessing anyone’s needs.