Am I confirmed as a speaker?
A meeting, invitation, or expression of interest is not by itself a final program confirmation. The organizing team will communicate acceptance and session arrangements directly.
Wait for written confirmation before announcing a specific session.
Can I present in French?
English and Canadian French are welcome. Tell the programming team your preferred language so they can plan appropriately. Do not assume simultaneous interpretation or translation services are available.
Use the bilingual templates when useful.
How long will my session be?
Talk, workshop, panel, and demonstration durations will be set by the programming team. Prepare a flexible outline and avoid publishing a duration before it is confirmed.
Keep an optional section that can be shortened.
Will I be reimbursed for travel?
Travel and accommodation support, if any, must be agreed individually and in writing. Do not assume that an invitation includes expenses.
Ask the organizers before making non-refundable arrangements.
Will the session be recorded?
Recording, photography, permissions, and any publication of recordings will be clarified by the team. Participation alone does not settle these matters.
Avoid confidential content in any event.
When and how should I submit slides?
Final deadlines and delivery methods will be provided to confirmed speakers. Meanwhile, keep an editable deck and a PDF backup ready.
Do not send sensitive or unlicensed materials.
What if I need special equipment or accessibility support?
Tell the organizing team as early as possible. Describe the requirement and, where feasible, an alternative. The team will confirm what can be arranged.
Do not assume a specific microphone, adapter, network connection, or service is available.
Who should I contact?
Use the official Open Source Week contact page and mention your session or invitation so the message reaches the appropriate organizer.
Include your name, session title if known, and a concise description of the question.