Confirm the room setup
The flagship event is planned for Hall C at Prairieland Park, with a stage and breakout rooms. Individual room assignments, session lengths, microphones, projectors, connections, and Internet specifications remain subject to organizer confirmation.
Ask which display connectors, audio outputs, power outlets, and network options will be available for your assigned room.
Prepare a resilient setup
Bring a local copy of slides and a PDF backup. Test your presentation in the application and operating system you will actually use. Carry any adapters required by your own device. Avoid last-minute software updates.
Keep your deck on your laptop and a separate secure backup location.
Design dependable live demos
Use a dedicated demo environment and non-sensitive credentials. Disable distracting notifications. Have screenshots, logs, or a short video that shows the intended result if live execution fails. Test the demo offline where practical.
If a remote API is unavailable, continue with the recorded result and explain the architecture.
Handle audiovisual needs early
Tell the team if you require sound from your laptop, a second display, a wired connection, a specialized input device, or hands-on equipment. Explain why it is essential and what alternative would work.
Do not assume special equipment is included until the team confirms it.
Arrival and sound check
The organizer will communicate speaker check-in, room access, and rehearsal times. Plan to arrive early enough for a display and microphone check once those instructions are issued. Introduce yourself to the room coordinator.
Verify that the audience can read your smallest essential text from the back of the room.
Recording, photography and permissions
Confirm recording and photography arrangements with the organizers. Obtain permission for third-party material and do not show confidential data. If you wish to distribute your slides or code, verify licences and remove secrets.
Participation does not automatically imply consent to record or distribute a session.
Travel and expenses
Saskatoon travel, accommodation, and reimbursement arrangements must be agreed individually and in writing. Do not make purchases assuming expenses will be covered.
Ask the team for the relevant contact and confirmation process.